Karnataka 1st PUC English Workbook Answers Articulation Letter Writing
What do we know about formal letters?
Let’s recall.
(a) State whether the following are true or false in case of a formal letter.
1. An apostrophe is not used after’your’in Tours’, (true)
2. The formal letter is written in formal language, (true)
3. One can enquire about good health, (false)
4. ‘Thanking you’ is wrong. The correct phrase is ‘Thank you’, (true)
5. ‘Dearest’ can be used in the salutation, (false)
6. The tone of the letter is polite and impersonal, (true)
7. While signing, using Mr., Ms., Mrs., is necessary (false)
| Some Types of Formal Letters |
| 1. Leave application 2. Application for T.C/M.C 3. Application for opening / closing / transfer of a bank account 4. Complaint letters 5. Letters seeking information 6. Letters giving information 7. Invitation letters |
(b) Neha Gupta resides at Gandhinagar, Bengaluru. She has passed S.S.L.C. She writes a letter to the Head Master of her school, Swami Vivekananda Vidyalaya, Gandhinagar, Bengaluru requesting him/her to issue her school leaving certificate (T.C). Following is her letter. Read the letter and fill in the blanks.
…………..
…………
………….
I, Neha Gupta, was a 10th standard student of your school during the academic year 2013-14.1 have passed my S.S.L.C examination in March 2014 and my admission number is 107/2011-12. I need my school leaving certificate to seek admission in S.D.V.S. College, Jayanagar, Bengaluru. I request you to issue me the same. I have cleared all my dues to the school.
…………..
…………….
………………
Answer:
Neha Gupta resides at Gandhinagar, Bengaluru. She has passed S.S.L.C. She writes a letter to the Head Master of her school, Swami Vivekananda Vidyalaya. Gandhinagar, Bengaluru requesting him/her to issue her school leaving certificate (T.C). The following is her letter. Read the letter and fill in the blanks.
Neha Gupta
# 22,1 Cross
Gandhinagar
Bangalore – 04
20 May 2014
The Head Master
Swamy Vivekananda Vidyalaya
Gandhinagar
Bangalore – 04
Dear Sir
I, Neha Gupta, was a 10th standard student of your school during the academic year 2013-14.1 have passed my S.S.L.C examination in March 2014 and my admission number is 107/2011-12. I need my school leaving certificate to seek admission in S.D.V.S. College, Jayanagar, Bengaluru. I request you to issue me the same. I have cleared all my dues to the school.
Thank you
Yours faithfully
Sd/-
Note: While writing a formal letter, attention must be paid to two things: the parts of the letter and the choice of format. Correct format and standard writing conventions should be followed while designing the letter. In order, to ensure clarity of presentation, the letter should be divided into sections and sub sections, each with a clear purpose.
A formal letter includes 8 elements:
1. Sender’s Address (‘from’address)
2. Date
3 . Inside Address (‘to’address)
4. Salutation
(Subject line and reference line are optional.)
5. Body
6. Complimentary Close
7. Signature
8. Enclosures (if any)
(c) Following are extracts of formal letters. Read carefully and identify the purpose of each letter.
| Sir, I would like some information about your proficiency courses in English beginning this July. Please send me a prospectus and details of accommodation available in Delhi for the period from July to December. |
| Mr. Ravel, Thank you for your enquiry of 21st January, and we are enclosing our spring catalogue and current price list quoting c.u.f. prices Bombay. We would like to draw your attention to the trade and quantity discount we are offering in our special purchases section pp. 19-26 which may be of particular interest to you. Please contact us if we can be of any further help to you. |
| Madam, ‘Manisha Pujari, am a student of PUC 1st year, Arts section. I will not be able to attend college on 3rd February as my sister is getting engaged. It is very important that I attend this function. I request you to grant me leave of absence on the 3rd of February. I will attend college on the 4th of February as usual. Thank you. |
| Sir, A registered parcel bearing No. AC23125 dated 5th August 2013 was sent to me by Jyoti Publishers, Bengaluru. A copy of the registration slip is enclosed. The parcel should have reached me in a week. It is more than a month and the parcel has not yet arrived.It contains important books which I have ordered for competitive exams. My exams are fast approaching and I am deprived of reading material because of the non receipt of the parcel.I have made many enquiries at the post office but I am told that the parcel has not been received. I request you to contact your dispatch offices and trace the parcel for me.I hope you will take immediate action to find the missing parcel and deliver it to my address soon. Thank you. |
(d) Identify the errors in the following letter.
Mr. B.R. Deshpande
Lecturer in English
Govt. PU College, Shantinagar
Hubballi
10.02.14
The President
College Cultural Committee Govt. PU College, Vidyanagar Dharawad
Sir/Madam
I, on behalf of our College Cultural Committee and The Principal, cordially invite you to our Annual Day Programme that is on the 17th of February 2014 in our College auditorium. I also request you to address the gathering on the ‘Importance of English Language and Communication Skills’. I hope you are in good health.
I hope you will oblige us with your presence.
Thanking you,
Your obedient student
Mr. MNBhandari
The President
College Cultural Committee
Answer:
The President
College Cultural Committee
Govt. PU College, Vidyanagar
Dharawad
10 February 2014 :
Mr. B.R. Deshpande Lecturer in English Govt. PU College, Shantinagar Hubballi
Sir
I, on behalf of our College Cultural Committee and our Principal, cordially invite you to our Annual Day Programme i.e., on the 17th of February 2014 at our College auditorium. I also request you to address the gathering on the ‘Importance of English Language and Communication Skills’.
I hope you will oblige us with your presence.
Thank you
Yours faithfully
Sd/-
(M.N. BHANDARI)
Exercise :
Question 1.
Write a letter to the District Forest Officer, enquiring about the availability of different’ types of saplings to be planted on the occasion of ‘Vana Mahotsava’ in your College. Your letter should include enquiries about:
- Types of plants
- Mode of transportation
- Cost
Answer:
The‘President
College Environmental Committee
Govt. PU College
K. S. Layout
Bangalore 560 026
19 June 2014
The District Forest Officer Bangalore Urban District Bangalore – 560 008
Sir,
We are planning to celebrate Vana Mahotsava on 8th July of this year. We want to enquire about the availability of the following plants in your office i.e. 500 coconut plants and 1000 saplings. We would like to know how would you transport them to us and what will be the total cost for the plants including transportation. Please let us know at the earliest.
Thank you
Yours faithfully
Sd/-
Question 2.
Write a letter to the P.R.O. ‘Apple Computers’, requesting to deliver a talk on the ‘Importance of Computers and the Advancement in Computer Technology,’ in your College during the Science Festival.
Answer:
The President
College Science Committee Govt. PU College Tumkur-02
07 July 2014!
The PRO
Apple Computers 4th Cross, M.G. Road Bangalore – 01
Sir,
I, on behalf of our College Science Committee and our Principal, cordially invite you to our Science Festival that is on the 20th of July 2014 at our College Auditorium. I hope you will oblige us with your presence. I also request you to give a talk on “The Importance of Computers and the Advancement in Computer Technology”. Kindly confirm your availability.
Thank you
Yours faithfully Sd/-
(SHARMA. S)
Question 3.
Write an application to the Principal of your College requesting for 4 days leave.
Answer:
Akshaya
Govt. PU College
Jayanagar
Bangalore -11
29 July 2014
The Principal
Govt. PU College
Jayanagar
Bangalore -11
Sir,
I, Akshaya, am a student of PUC 1st year Science Section. I request you to grant me leave for 4 days i.e., from 4th Aug to 7th Aug, as I have to attend my sister’s marriage in 9th block, Jayanagar, Bangalore on 5th and 6th Aug 2014. I will be attending College from 8th Aug onwards as usual.
Thank you
Yours faithfully Sd/-
(AKSHAYA)
Question 4.
Write a letter to the Bank Manager requesting to transfer your account from SBI – Davangere branch to SBI – Malleshwaram branch, Bengaluru as your family has permanently settled down in Bengaluru.
Answer:
AryaSomanath
5th Main
Malleshwaram
Bangalore – 12
21 July 2014
The Branch Manager
State Bank of India
Davangere – 10
Sir.
I, Arya Somanath, have an SB account (No. 64005890346) at your branch. As I am settling down permanently in Bengaluru, I request you to transfer my account from SBI Davangere branch to SBI Malleshwaram branch, Bangalore.
Please do the same as early as possible to enable me to access my account soon.
Thank you
Yours faithfully Sd/-
(ARYA SOMANATH)
Question 5.
Write a letter to the Commissioner, City Corporation, Shimoga, complaining about irregular water supply in your area. Your letter should include the following points:
- irregular water supply
- the areas affected
- inconvenience caused to the general public
Answer:
Rajesh
12 Main, 3rd Cross Srinagar, Shimoga
20 June 2014
The Commissioner City Corporation Shimoga
Sir,
I am Rajesh residing at Srinagar, Shimoga. There are about 700 families living in this area and these include 1000 children also, and we suffer terribly due to irregular water supply which is one of our basic needs. A large number of families are affected and the public face a lot of inconveniences. So, I request you to kindly rectify the problem and take necessary remedial measures as quickly as possible to help us.
Thank you
Yours faithfully
Sd/-
(RAJESH)